Covid-19 Rules and Guidelines for TSP 2023

Covid-19 Rules and Guidelines for TSP 2023

TEXAS STAR PARTY, INC. COVID-19 MITIGATION PROTOCOLS (as of November 8, 2021 and will apply to TSP 2023) 


How to enter the Prude Ranch and Attend TSP 2023
1. Present a required Negative molecular PCR Covid-19 test result from a test taken within 72 hours before arriving at the Ranch’s Front Gate. You must be processed by TSP Front Gate Staff to enter Ranch Property and TSP 2023.
2. Or at your voluntarily election, provide CDC Proof of Vaccination for Covid-19 card.
3. Agree to and sign Covid-19 Waiver/General Liability Release and Mitigation Protocols Document.
4. Provide Photo ID to confirm your Registration for TSP 2023.
5. Upon Confirmation of Registration and either 1. or 2. you will be issued a TSP 2023 Event Wristband and Windshield Gate Pass Tag
6. Congratulations! You are an official TSP 2023 Attendee


TSP Mitigation Protocols, Rules, Guidelines, and Procedures

  • TSP management does not require that you are vaccinated, and we do not require that you provide proof of being vaccinated.
  • If you are fully vaccinated and will voluntarily provide proof of your vaccinations,  you will be given the opportunity (Upload, Email, Present At Front Gate) to “voluntarily” provide proof of vaccination.
  • TSP understands and respects the position that many have chosen “to not get vaccinated”.
  • If you are not vaccinated, TSP will require that you provide a negative test report acquired from a  Covid-19 molecular PCR Test sample that was submitted within 72 hours before arriving at the Prude Ranch’s Front Gate.
  • This required negative test report must be presented to a TSP Front Gate team member when your registration is processed and confirmed.
  • However, please be aware that the time frame occurring after being tested and your arriving at the Ranch provides opportunities for exposure.
  • The same will occur even if you are vaccinated.
  • Break through Covid-19 Infections occur.
  • While symptoms are less severe, you can be exposed, become infected, have symptoms that are very mild to even life threatening.
  • There is no 100% guarantee that being vaccinated and/or having a negative test for Covid-19 acquired from a molecular PCR test will prevent you, anyone in your family and/or others you come in contact with from becoming infected with Covid-19.
  • Practice CDC recommended Protocols all the time while on the Ranch and off the Ranch will help to mitigate a possible Covid-19 exposure and infection.
  • By submitting your application to attend TSP 2023, you assume all the risks and the responsibility for your health and safety while attending TSP 2023.

After your registration is confirmed and you have met TSP Covid-19 Screening Protocols, you will be issued a TSP wristband (issued for registration confirmation, security, health and safety concerns) that must be worn during TSP 2023.

  • Please do not enter the Ranch if you have not been processed by the TSP Front Gate team.
  • Individuals without a TSP wristband will be asked to leave.
  • Please do not enter the Ranch if a member of the Front Gate team is not present to process your admission to the Ranch and TSP 2023.

We do not want TSP 2023 to become a “super spreader” event.

  • If you are fully vaccinated before attending, this will go a long way to mitigate the risk of potential COVID-19 virus exposure, transmission or infection among attendees, volunteers, and Ranch employees.
  • TSP is committed to doing its part to make the star party as safe and enjoyable as possible.
  • For your health and safety, TSP management encourages full vaccination prior to traveling to the Ranch,
  • Everyone should be aware of the risks inherent in any large gathering of people that are traveling from diverse areas which may or may not be experiencing community spread of the COVID-19 virus.
  • This includes any and all variants (known and unknown).
  • Any of which may cause serious illness, injury and/or death to TSP attendees, volunteers, agents, Prude Ranch employees, and the public at large.
  • Travel to and from TSP 2023 and a week on the Ranch during  TSP 2023, carry significant risks of exposure/infection from the Covid-19  and variants during the declared pandemic.
  • Attendees are cautioned that medical services at the Prude Ranch are virtually non-existent.
  • Medical facilities located in surrounding towns may not be able to treat COVID-19 cases, preexisting conditions aggravated by the virus, or even a serious injury.
  • The location of the closest major hospital is Odessa, TX, approximately 150 miles from the Ranch. This is remote West Texas.

It is impossible to know much less predict what the status of the Covid-19 virus pandemic will be months into the future.

  • The state of the public health is is constant flux. What transpires  between the date of your registration and TSP 2023 are unknowns.
  • TSP management is monitoring the changing environment of the virus itself as well as changes to CDC protocols, executive orders and laws as they affect and impact TSP 2023.
  • TSP management will comply and implement whatever changes are appropriate to have a healthy and safe TSP 2023.

As a result, the guidelines and protocols outlined below may change. TSP has implemented and will enforce the following  protocols during the star party. TSP management implement protocols, policies and procedures that are in  accordance with CDC guidelines, federal, Texas state and local laws in effect during TSP 2023.

These protocols include:

  • Prior to entry, an attendee must provide a negative result from a molecular COVID-19 test taken within 72 hours before arriving at the Ranch to check in.  Alternatively the attendee can elect to voluntarily provide proof of full vaccination when applying to attend by uploading their CDC Covid-19 Proof of Vaccination Card.
  • TSP is very concerned with the health and safety of our staff and attendees during TSP 2023. Anyone not agreeing to provide either (1.) the required  negative molecular PCR test or  (2.) volunteering to provide proof of vaccination, will not be approved to attend TSP 2023 nor will they be permitted to enter the Ranch. It is recommended that you attend a future TSP Star Party when the country is not in a declared Pandemic. This policy is in compliance with State of Texas Executive Orders and passed laws as well as the advice of our organization’s legal advisors.
  • All attendees will submit to random non-invasive temperature checks on request. Any attendee who registers a temperature greater than 101° will be quarantined immediately and may be required to depart from the event promptly without refunds or credits from TSP or the Ranch.
  • Masks are required for all indoor activities: including meetings, lectures and meals. Efforts will be made to hold events outside as much as possible, conditions permitting. Attendees are required to furnish their own masks in sufficient quantity for the week. Anyone not masking up indoors will be required to leave the building. Repeat offenders will be ejected from the Ranch.
  • Attendees must comply with social distances between telescope sites and among themselves. Use your own eyepieces and do not touch other attendees’ equipment without permission.
  • Use of hand sanitizing stations installed at various places around the Ranch is strongly advised.
  • Cleaning and sanitizing public areas, including restrooms, by the Ranch will occur. Attendees are advised to report non-compliant conditions.
  • Meal services may experience delays due to reduced line and seating capacities. To the extent possible, meals may be served in areas other than the dining hall, including outdoors.
  • Attendees staying in covered housing on- and off-Ranch are strongly encouraged to clean and sanitize their living quarters frequently and wear masks while indoors. Bring your own hand sanitizer and disinfection/cleaning supplies.
  • Attendees are required to self-monitor and self-report suspected Covid-19 symptoms to designated TSP personnel. If symptoms arise, TSP will require immediate quarantine and/or departure of the affected attendee without refunds or credits from TSP or the Ranch. Attendees are strongly encouraged to make advance contingency evacuation plans in the event that they are required to leave early due to onset of symptoms, aggravation of preexisting medical conditions, or serious injury.
  • Attendees will also be required to read, acknowledge and provide signature that they have read and accepted the online waiver and liability release agreement (Contracts between you and TSP, Inc. et al) forms when they apply to attend and register for TSP 2023.
  • You are agreeing to abide by the terms and conditions of the protocols in effect and agreements.
  • TSP will update these protocols as required by posting them on the official TSP website.  Attendees should monitor the TSP website for amendments to policies and protocols and follow those in place at the time of the event.
  • Attendees are required to furnish information for at least one (1) emergency contact not attending TSP.
  • Violation of any of the protocols or resistance to compliance will be sufficient grounds to deny admission to or eject the attendee from the star party without refunds or credits from TSP or the Ranch.

If any applicant has any doubt as to their intent and ability to comply with these protocols, they should not attend TSP 2023

TSP doesn’t want to be the bad guy. Nobody regrets having to impose and enforce these protocols more than TSP Staff and Management. Those who freely sacrifice their time and effort to planning, hosting and staffing the event want everyone to enjoy the TSP experience under conditions as safe as can be managed, given the present pandemic. In the spirit of cooperation and understanding, we can have a great TSP 2023.

We’re all in this together!  Together, we can make this work for all!