Volunteers

Join TSP Volunteers Today!

Texas Star Party, Inc. is a 100 percent Volunteer organization. Without our Volunteer Staff, the Organization would not exist. TSP is very fortunate to have dedicated volunteers to help us manage our day to day business as well as the planning, managing and running the operations of our Annual Star Party Event. Our Texas Texas Star Party is the Premier Amateur Astronomer Star Party Event.  By volunteering, you will be a part of our continuing tradition to serve the Amateur Astronomers who attend one of the largest observing conferences in the world! Join us and be part of our TSP Family. Our Volunteer Staff is what makes TSP (Texas Star Party) Event and the TSP Organization GREAT!

Each year it takes between 50-70 volunteers to make things happen. Some of us become experts and reliably repeat our particular task from year to year. Others just volunteer during the current TSP week, and enjoy helping out for just a few hours.

TSP Volunteers are the life blood of TSP.  TSP Volunteers are in most cases, entry level positions assisting Team Leads and Operations Committee managers. Your participation as a TSP Volunteer is the first step in becoming more involved in the planning, organization, management and running of the Annual Texas Star Party Event.  This also includes the day to day business activities of the organization. Being a TSP Volunteer is a very important contribution.  TSP is the Premier Amateur Astronomy Event to attend because of our TSP Volunteers. No experience is needed, just a willingness to contribute. And you get to meet new friends.  TSP Volunteers can, as they build experience, move into key positions within the organization. We have many talented and experienced Mentors available to train and guide you.  There is a path to advancement.  But first you have to volunteer and make your desire to advance known.

How Can I Help as a TSP Volunteer?

Click on the position title, to send an e-mail to the coordinator. Your assignment is not automatic. You will hear from the coordinator first.
Note that positions without links are presently filled. The coordinator for each team maintains a list of alternates. The name of the coordinator for each team will be included in the Fall of 2021.

  • Web Site team.
    Ongoing activity before the TSP event. Receive training on WordPress website software and using our TSP online web tools. 4-8 hrs/month (January-April)
  • Power Grid team. – ELIGIBLE FOR FRIDAY/EARLY SATURDAY ARRIVAL
    1st-Saturday(before TSP starts) 8:30AM-11 AM: Assist with laying out power wires in observing fields. (8 people)
    2nd-Sunday 7 AM-10 AM: Assist with coiling up power wires. (8 people)
  • Power Cord Inspection/Repair. – ELIGIBLE FOR FRIDAY/EARLY SATURDAY ARRIVAL or earlier
    1st-Saturday(before TSP starts) 8:30AM-11 AM: Inspect & Repair TSP power cords. (2 person)
  • Dark-Out Team.
    • Saturday before TSP starts: 2 to 6 pm and 1st Sunday 10am to 1pm; or 2 pm to 5 pm: Assist with putting foil on windows and deploying red light bulbs. (16 people)
    • Qualifies for Friday and/or early Saturday morning arrival.2nd-Sunday 9 am- to 12 Noon: Assist with removing foil, and recovering red light bulbs. (8 people)
  • Medical volunteers  (examples doctor, nurse, EMT, etc)
    Help with various aspects of supporting emergency conditions. More at In Case of Emergency
  • Dining Hall Front door Temperature-taker (IR Thermometer provided), during meals
  • Walk-thru inspection team
  • (6 people  – Three 2 person teams: 2 per field)
    • Walk thru TSP fields on first two observing nights (about 2 hours each).
    • Clear upper field perimeter and center drivethru of all cars
    • Inspect for darkout on buildings: including Ranch office area, RVs, Tents, bathroom areas
    • Check for Red screen filters covering computer screens (plastic as well as film) and overly bright computer screens.
    • Position requires  training and has high authority for enforcement. Reports to Head of Security.  This position includes additional fringe benefits. Contact Head of Security for description of benefits.
  • Paper Session Emcees (2-3 people)
    Emcee the Afternoon paper sessions Wednesday, Thursday, & Saturday
  • AV Setup
    Help us assemble the audio amps/microphones.speakers/cabling, front Screen setup, and projector setup.
  • T-shirt Design !
    If your design is accepted, we will waive your TSP Registration Fee and you’ll get a T-shirt (your size) free!
  • T-shirt Coordinator
    Oversee the process of making TSP T-shirts.  Receive & implement designs using Photoshop or similar software.  Submit artwork to T-shirt vendor and coordinate shipment. (free T-shirt. Permanent position will also earn housing-drawing exemption)
  • T-shirt Delivery
    Receive a list of orders and T-shirts from supplier.  Package and ship t-shirts to purchasers (usually 10-30)
  • Special Power Setup on Saturday (2 people)  Inspect/repair/install power box cords at Lodge and Vendor Pavilion.
    Install 4 ceiling fans (convenient plug-in, ie no wiring) ; remove on following Saturday
    1st-Saturday(before TSP starts) 10 AM – 5 PM  Early arrival will be approved
  • Stairs Safety Lighting team (1 person plus trainer)
    1st-Saturday(before TSP starts) 3 PM: assist with installing safety lighting on two stairs at main field (2 hours)
    2nd Sunday 9-10 AM: assist with coiling up safety lighting on two stairs at main field (1 hour)
  • Chalk Lines and Markings team
    1st-Saturday(before TSP starts) 12 Noon-2 PM
    (trainee) Assist with marking Upper Field (roadway, stair pathways, camping zones)
  • Front Gate team (throughout TSP week) (14 people)
    Assist with greeting attendees, screening our sightseers, gate-check-in, giving directions
    Two or more 3 hour shifts in afternoons with 2-3 person teams per shift. With Covid19 Protocols in place for 2022, there is the potential for morning shifts. This will be determined as the Front Gate schedule is established.
    Your request MUST be received before 7th of March. Head of Security will contact you as soon as the schedule is finaled, usually about 4 weeks before TSP.
    (1-2 of the Sunday slots qualify for early arrival at TSP on Saturday. If you can support the Dark Out team, you can qualify for Saturday Arrival)
  • Registration Desk team (16 people)
    Monday afternoon and 1 hour in late afternoon all other days
  • Program teams (throughout TSP week)
    Assist with ATM, Observing, and Astrophotography Contests: (trainee positions) Assist gathering forms, working with judges, assembling results for presentation on Friday or Saturday night
  • Group Photo (1 person)
    (trainee) Friday 1-2 PM. Requires working from heights (roof). Bring your own camera/tripod.
    Post-process work: print photo copies, package in envelope, and mail (50-80 pix)
  • Video Editor
    Assemble & edit TSP videos for website.  Update our videos using an .fcp project file.  Final Cut Pro 5 or 6 or similar.  We can provide software.  Paid position, depending on effort.
  • Staff/Team Leads (long-term positions)
    You can contribute to the longevity and continued success of TSP!
    TSP is interested in folks who are willing to serve in leadership and advisory positions.
    Stability is an important factor in repeating a successful event, so qualified individuals are greatly needed for 2-3 or more years.
    Contact us and let us know what you would like to do, or just let us know more about your qualifications!
    Requests to serve on the TSP Board of Directors will also be considered.

When you contact us, be sure to let us know whether you are interested in helping just this year, or if you’d like to join our staff permanently!

Some positions may qualify you for early-arrival on the Saturday before TSP starts! You will be approved for early-arrival only if your request is accepted by the coordinator.